The new Computer Loan Agreement form now includes a "heads-up" about the provisions of the Fair Labor Standards Act and requires the employee to discuss their telecommuting plans with their management level supervisor. Managers will need to be aware of the implications of the regulations of the Fair Labor Standards Act as it applies to telecommuting, particularly the hours worked per pay period and documentation that might be required. This was discussed under Developing the Work Plan section above.
It is hoped this manual will serve as a resource in helping to further expand flexible work options throughout the Maricopa Community Colleges. Special thanks and acknowledgments are extended to all of the team members who worked to establish a structure for our extended flexscheduling program:
Maribeth All, Nancy Baracy, Margaret Bonghi, Judy Boschult, Gerry Bradshaw, Janet Denson, John Gray, Carol Hale, Deanna Jimenez, Ellen LaCorte, Alan Levine, Lorie Obrien, Linda Perham, Dana Pugh-Reid, Nancy Markowski, Ginger Martindale, Brachel Mejia, Kathy Mendoza, Bonnie Nickerson, Marie Pepicello, Joyce Petriekis, Patricia Schellhase, Julie Smith, Sue Tavakoli, Teresa Toney, and Sandra Wells.
- Absence Reporting - 480-731-8432
- Trip Reduction Coordinator - 480-731-8058
- Property Control - 480-731-8542
- Risk Management - 480-731-8879
- Technical Support Help Desk - 480-731-8632
- Wage & Salary - 480-731-8406
Work Schedule Glossary
Flexscheduling is offering a variety of work options to the standard 5 days worked within a 7-day period. Flexscheduling comprises alternatives such as flextime, staggered work hours, telecommuting, compressed work weeks, job sharing and part-time hours.
At Maricopa, we have already incorporated many forms of flexscheduling throughout our District--most notably the compressed 4-day summer schedule. It is the goal of the Maricopa Community Colleges to enhance our current activities by presenting the guidance needed for those areas wishing to incorporate a more formal, year- round program. By so doing, we shall improve both the environment we work in and the environment that we live in.
Compressed workweek: This is an alternative to the traditional 5-day workweek. A "4/10" workweek is one where workers work 40 hours in 4 days with one day off each week.
A "9/80" schedule is one where employees work 80 hours in 9 days--with a day off every other week (in a pay period--for example, the first week: five 9- hour days, the second week: three 9-hour days and one 8-hour day, one day off). For purposes of the Fair Labor Standards Act (FLSA) reporting, the 9/80 schedule in particular, requires a modification of the workweek to accommodate a fixed and recurring period of 168 hours comprised of seven (7) consecutive 24-hour periods.
To make this adjustment, the workweek can be viewed as a timeline for example, that begins at 11:01 a.m. on Friday (as opposed to our current start of 12:01 a.m. on Saturday--see standard work hour definition) and ends at 11:00 a.m. the following Friday; which is 168 consecutive hours.
Employees who work a compressed schedule that is different than the standard 5-day workweek should complete a flexschedule request form. A copy of the form is available in "Reference" section of this manual or by contacting Employee Services (480-731-8473) or District Trip Reduction (480-731-8151).
Flextime: flextime is a term used to describe varying work hours, whereby employees start and end work at different schedules, while maintaining a core time of office coverage. The core time is when everyone is expected to be on the job (ex: 9:30 a.m. to 3:30 p.m.).
Another flextime option (often called staggered hours) is to avoid peak travel times for traffic. If this is used as a strategy to meet trip reduction goals, work hour start times in the summer months should begin after 8:30 a.m. and in the winter months, should end before 4:00 p.m.
Job-Sharing/Part-Time: Job-sharing is an arrangement where at least two people share the same position and office space whereby the standard 40 hours are divided between them. In essence, it could be two part-time workers filling the needs of a full-time position. Part-time also is described in the traditional sense where a person works less than the 40 hours to be considered full-time. Where possible, part-time hours should also be compressed to avoid every day travel to our worksites.
Modified Work Week: consists of 168 consecutive hours (24 hours x 7 days). This allows the work week to start at any hour or any day.
Standard Work Hours/Week: generally consists of a forty (40) hour work week. A standard week is defined as no more than five (5) days within a seven (7) day period. The current standard MCCCD workweek for a pay period begins at 12:01 a.m. on Saturday and ends at midnight the following Friday.
Telecommuting: telecommuting is bringing the work to the worker as opposed to bringing the worker to the work. Telecommuting may or may not involve the use of equipment such as computers and faxes but should be dictated by the work involved.
While computers and modems allow employees to connect to the primary worksite to conduct their work, employees performing assignments that involve writing, phone calls, report reviews, etc. are also good candidates for telecommuting.
Forms Copies of the various Flex Scheduling forms mentioned above (i.e., Flex-Schedule Agreement) are available upon request by calling the Travel Reduction Office at 480-731-8058.